Managing software should make life easier — but for a group of 27 higher education institutions across Western Canada, it was becoming a growing source of stress. Licensing fees were climbing. Renewal schedules were a maze. And every new negotiation with vendors felt like starting from scratch. Left unchecked, these challenges threatened not just budgets, but also the seamless services students and staff relied on every day. Determined to find a better way, the association tapped into their longstanding relationship with Compugen.
As the nation's largest privately owned and operated Technology Ally, Compugen has been a trusted partner of the association for almost a decade. Over time, the relationship deepened — particularly when Compugen stepped in to help design a more sustainable and strategic approach to Software Lifecycle Management, delivering real savings, greater efficiency, and stronger compliance across the board.
The association was grappling with a familiar but frustrating problem: managing software had become a serious pain point. Teams were stuck relying on clunky manual processes, trying to stitch together systems that didn’t always play nicely with each other. It wasn’t just frustrating — it was costing them time, money, and peace of mind.
Some of the biggest challenges they faced included:
High software costs – Each institution was locked into separate licensing deals, driving up expenses.
Inefficient renewals – Teams were scrambling to renew on time, risking service interruptions.
Lack of visibility – Institutions struggled to understand what was being used — and what was being wasted.
What they needed wasn’t a patch — it was smarter, unified strategy to bring order to the chaos, drive down costs, and simplify software management for everyone involved.
Compugen experts partnered with the member institutions to develop a comprehensive software lifecycle management strategy — one built to simplify processes and maximize value.
Here’s how we made it happen:
Association Agreements - Grouped the schools together to negotiate major discounts with leading software vendors.
Proactive Renewals - Helped institutions get ahead of renewal deadlines, avoiding last-minute scrambles and downtime.
License Optimization - Cleaned up software portfolios to eliminate waste and ensure every license was the right fit.
Vendor Negotiations - Secured better pricing and terms, drawing on Compugen’s strong industry relationships.
Equal Access - Big or small, every school benefitted from the same great pricing — levelling the playing field across the network.
Throughout the project, Compugen’s team demonstrated a relentlessly curious and collaborative approach, identifying optimization and delivering actionable insights at every stage.
With Compugen's support, the association built a stronger, more sustainable way to manage software — saving money, saving time, and setting themselves up for long-term success.
The association reduced a major vendor contract from $2.9 million down to $2.1 million — a substantial cost saving.
With streamlined renewals and clearer visibility into their software usage, institutions made faster, more informed decisions.
Smaller institutions gained equal access to pricing, improving affordability and software availability across the association.
By proactively managing renewals, optimizing licensing, and negotiating favourable terms, Compugen helped the association realize new possibilities — creating a software management model designed for performance, sustainability, and future growth.
For years, the association has seen Compugen as more than just a service provider — we’ve been a trusted partner and Technology Ally. Our relationship is built on mutual trust, collaboration, and a shared drive for excellence. The relationship reflects Compugen’s commitment to delivering experience by design.
This partnership demonstrated Compugen's commitment to being a human-centered, technology-enabled ally, dedicated to maximizing the value of IT investments and helping organizations dream, design, and deliver a more efficient and sustainable future.
Compugen’s Asset Management services empower organizations to optimize their IT investments by providing comprehensive solutions for managing both hardware and software assets. Our approach ensures that companies can realize the full value of their technological investments, enhancing operational efficiency, reducing costs, and maintaining robust security and compliance.
Ready to build a smarter software management strategy? Connect with your Technology Ally at Compugen today.