For this global food services client, the challenge was clear: transform a large, empty room into a hybrid-ready town hall space for 200+ employees. With a flagship Canadian office and growing teams on the ground, they needed a place where leaders could connect, employees could gather, and hybrid work could come to life.
They didn’t just need equipment. They needed a trusted technology ally who could design and deliver a smart, scalable audio-visual (AV) solution on budget, on time, and without cutting corners. That’s when they turned to Compugen.
The Challenge: Building a Signature Town Hall on a Budget
The client came to Compugen with one challenge: turn a large, empty room — capable of seating 200+ people—into a polished, fully functional hybrid meeting room designed to serve as a town hall. But the budget was tight, and with the first major town hall of the year fast approaching, there was no time for trial and error. They needed a purpose-built solution that worked seamlessly. First time. Every time.
The Solution: Smart AV Design and End-to-End Support
This wasn’t just about adding screens and speakers — it was about designing a hybrid experience. Throughout, Compugen provided full lifecycle support, from design consultation, to implementation, and long-term managed services.
Working within the client’s budget constraints, our experts proposed multiple configurations and facilitated their choice of a cost-effective option that balanced performance with affordability.
Key Deliverables
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Custom AV design tailored to room dimensions and to mitigate visual obstructions
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Large main projector screen with multiple support displays to ensure visibility from every seat
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Advanced audio solutions with wide-area microphones to eliminate the need for handheld devices
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Flexible presentation tools to support dynamic all-hands meetings
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Ongoing support through continuous Service Level Agreements, ensuring the space remains fully operational with remote or on-site IT service
Late-stage design challenges were addressed through the swift procurement and installation of alternative speaker systems, ensuring the project stayed on track and met its launch deadline.
The Outcome: Seamless Hybrid Collaboration that Scales
What began as an empty shell is now a fully functioning, signature collaboration space—one that impressed not just users but the executive leadership. The client shared outstanding feedback, particularly on the sound quality and ease of use. Microphones picked up every voice, no matter where participants sat, making handheld mics optional. Visual elements were equally well received, with multiple displays compensating for the room’s architectural limitations.
Tangible Outcomes
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Modernised a previously unused space into a collaboration hub
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Exceeded expectations for sound clarity and user experience
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Enabled successful executive events and team town halls
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Laid groundwork for further AV-enabled spaces across North America
This wasn’t just about equipment, it was about creating an intuitive, branded experience where company culture, communication, and innovation came to life.
The Future: A Model for Hybrid Workspaces
Today, this town hall space does more than host meetings — it sends a message. To current and future employees, it demonstrates the company's commitment to modern workplace technology and collaborative culture.
The company now considers the Canadian town hall a gold standard for meeting spaces and has already hired Compugen to deliver a similar experience in other locations in North America.
As they continue to grow operations across Canada, this AV integration project is just the beginning. Compugen remains a key partner in delivering scalable, reliable technology solutions that support hybrid work, internal communications, and employee engagement.
Why Compugen?
At Compugen, we don’t just provide solutions, we create partnerships. Our process begins with discovery calls, readiness assessments, and collaborative planning, ensuring that our recommendations are tailored to each client’s specific needs. With over 40 years of experience, we have the capacity, scalability, and expertise to deliver innovative IT strategies and exceptional customer experiences for organizations of all stripes and sizes.
Ready to transform your approach to IT and innovation? Discover how Compugen can help your organisation streamline operations and protect your most critical assets — reach out today to explore tailored solutions that meet your specific needs
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